Security and policy review ensures that Air Force information is released in a timely manner, without divulging classified or sensitive technical or operational information. It also ensures that information is technically accurate, non-proprietary, free of information about critical military technology and conforms to Department of Defense and military service policies. This factsheet details the process to submit information for security and policy review to the 433rd Airlift Wing Public Affairs Office.
Submitters: Please review carefully. This fact sheet was significantly revised in June 2013.
What needs to be Submitted
Material proposed for public release that mentions 433rd Airlift Wings' units, organizations, Air Force, Air Force Reserve, Department of Defense, or any other government agency's plans, policies, programs, operations, budget, personnel or activities needs to be cleared through Security and Policy Review. If your material does not mention or discuss any of these issues, or foreign policy/military operations, it probably doesn't require coordination.
Presentation charts, briefing slides, photos, videos, speeches, abstracts, manuscripts, technical papers, dissertations, theses, journal articles and news releases are examples of Air Force material normally submitted. If there is an uncertainty on whether to submit a request contact Public Affairs.
The 433rd Airlift Wing Public Affairs Office normally reviews technical information proposed for public release associated with the 433rd AW.
Only submit material proposed to be released to a public forum. Material intended to be shared exclusively with AF, DOD and defense contractors involved in the program normally does not require Security and Policy Review.
Submission Procedures - DoD/USAF Authors:
This is an electronic process for submitting material for review. Government submitters must have Common Access Card access to the Air Force network.
The 433AW Form 1420, Security and Policy Review Worksheet, is the prescribed form. The current version can be downloaded from this site. Please do not use earlier editions. Detailed instructions for completion are on page two of the form.
Coordinate the material you want cleared for public release through your organization using the 433AW Form 1420. Obtain the minimum three (3) required electronic signatures by appropriate subject matter expert U.S. Government (not contractor) personnel.
Submitters are normally responsible for ensuring appropriate coordination with other program offices, commands or agencies which have equities in the release decision. This coordination should normally be accomplished before submission to Public Affairs and clearly annotated on the 433AW Form 1420. If coordination by other major commands, higher headquarters, or other U.S. Government agencies is required and has not been accomplished, please clearly annotate this on the 443AW form1420.
Submit the completed the 433AW Form 1420 and the document to be reviewed to 433rd AW Public Affairs.
DO NOT SEND MATERIAL VIA EMAIL. Submit electronically via the 433AW PA Security and Policy Review SharePoint. This is a closed site accessible only to CAC-enabled Air Force members. You can access the site and request membership via searching for "OO-XP-MC-72" from the Air Force Portal. If you have any difficulty, please e-mail or contact Public Affairs at the numbers listed below.
NOTE: Preferred format for most documents submitted for review is Adobe PDF. The 433AW Form1420 with electronic signatures may be uploaded in its native XFDL format. Please use the standardized filename protocol listed on the SharePoint site. Failure to follow file naming protocols to associate the 1420 and submitted document may delay processing!
Alternatively, electronic versions of submitted documents (CD/DVD) may also be hand carried or mailed to 433 AW/PA, 100 Galaxy Rd., Bldg 921, Joint Base San Antonio -Lackland, Texas 78236. SharePoint file size restrictions for very large video files may require submission via this method. Please do not fax documents. Electronic submission is preferred.
If briefing charts contain "notes pages" ensure these are visible in the submitted electronic version of document.
Submit final copies only. Do not submit interim drafts or documents with blanks. These will be returned without action.
Requests for public release of software must include a statement that fully addresses: Description, function and use of the software; potential end-users; programming language, operating system, network architecture or other features relevant; DoD program, system or product the software is related to. Do not send the software with the request. Air Force Information Protection officials may request the software itself to be submitted in separate correspondence.
Submission Procedures - Defense Contractors/Contractor Authors:
Defense contracts frequently stipulate information must be reviewed by U.S. Government program office and Public Affairs prior to public release by the contractor. In all cases, the contractor must certify all material submitted for review meets criteria for public release and does not contain classified, sensitive or proprietary information.
Submit all requests directly to the appropriate Program Office with primary responsibility. Most materials must be sent to the Program Office via conventional or express mail or hand carried. The only items permissible to be emailed are proposed contractor news releases and publicity materials. Contractor representatives may send these via email to the appropriate Program Office.
Public Affairs will NOT accept or review materials submitted directly by defense contractors. The program office will ensure necessary coordination of contractor information with Public Affairs. Upon receipt of contractor requests, the appropriate Air Force program office subject matter expert will complete the 433 AW Form 1420, Security and Policy Review Worksheet and submit to Public Affairs via SharePoint, as described above.
If your material requires only local clearance, please allow up to 10 workdays for review. Exceptions are granted only in rare circumstances.
Rush cases requiring review in five days or less should be accompanied by a letter of justification from the appropriate directorate commander or director.
Please note complex documents, manuscripts, dissertations and theses may take up to 45 days for review by Pentagon or other federal agencies with equity in the decision to release. The clock does not start until the material reaches Public Affairs.
Public Affairs will not clear information "after-the-fact," which has already been presented or distributed or for which the submission or use deadline(s) have already passed.
The submitter listed on the 433AW Form 1420 will receive an e-mail notification on disposition of the case as soon as all proper coordination has been accomplished. It is the submitter's responsibility to further notify all interested parties of the release decision.
The most frequent security and policy review determinations are:
· Cleared for Release
· Cleared, with Recommendation
· Cleared, as Amended
· Objection, Not Cleared
· AF No Objection (additional coordination required by other non-AF agencies)
· AF No Equity
Please do not call or e-mail Public Affairs to request status on a submitted case until the minimum coordination time has passed (see Submission Deadlines). We both regret any inconvenience this may cause and sincerely appreciate your cooperation, as these requests delay processing for all cases in coordination.
100 Galaxy Rd., Building 921
Joint Base San Antonio-Lackland AFB, TX 78236
Telephone, 210-925-7534 (Security and Policy Reviewers); 210-925-5194 (Public Affairs Main Line); E-mail: email@example.com.
Last updated: June 2013